Vendor - Terms And Conditions
Stunt Showdown Vendor Agreement and Liability Waiver
Event Date: December 21st, 2024
Location: Haverford College, Philadelphia, PA
This Vendor Agreement ("Agreement") is entered into between Stunt Showdown ("Event Organizer") and the undersigned vendor ("Vendor"). By submitting this form, you, the Vendor, agree to the terms and conditions set forth in this Agreement, including the liability waiver, for participation in the Stunt Showdown event.
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- Event Participation
Vendor is granted permission to participate in the Stunt Showdown event on December 21st, 2024, for the purpose of promoting and selling products/services. The Vendor agrees to adhere to all terms outlined in this Agreement and abide by all instructions from the Event Organizer.
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- Vendor Obligations
Vendor agrees to:
- Set up and dismantle their booth within the times designated by the Event Organizer.
- Maintain the cleanliness and organization of the assigned booth space.
- Ensure that all staff and materials associated with the booth comply with safety and event regulations.
- Accept full responsibility for any damage to the booth or equipment, whether caused by Vendor, Vendor’s staff, or attendees interacting with Vendor’s booth.
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- Event Organizer Responsibilities
The Event Organizer will:
- Provide the Vendor with a designated booth space.
- Promote the event to increase foot traffic and attendance.
- Manage overall logistics, including assigning booths and scheduling the event.
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- Insurance and Liability
Vendor acknowledges that Stunt Showdown, Shih-Shan Lang Chen, Kimberly Spair, Haverford College, and any associated entities or individuals are not responsible for providing insurance coverage for Vendor's property, equipment, or staff. Vendor assumes all responsibility for obtaining sufficient insurance coverage, if applicable, to cover any loss or damage to Vendor’s property.
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- Waiver of Liability
Vendor, including its owners, employees, agents, or volunteers, hereby waives, releases, and discharges Stunt Showdown, Shih-Shan Lang Chen, Kimberly Spair, Haverford College, and their affiliates, officers, employees, volunteers, contractors, and representatives from any and all liability, claims, demands, actions, causes of action, damages, costs, and expenses arising out of or related to Vendor's participation in the event, including but not limited to:
- Any loss, theft, or damage to property.
- Personal injury, illness, or death, whether caused by negligence or otherwise.
- Any financial loss due to the cancellation or termination of the event.
Vendor acknowledges the inherent risks of participating in a public event and assumes all such risks, whether or not specifically listed herein.
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- Indemnification
Vendor agrees to indemnify, defend, and hold harmless Stunt Showdown, Shih-Shan Lang Chen, Kimberly Spair, Haverford College, and their affiliates, officers, employees, volunteers, contractors, and representatives from and against any and all claims, liabilities, damages, losses, costs, and expenses, including but not limited to reasonable attorneys' fees, arising out of or in connection with:
- Vendor’s participation in the event.
- Any breach of this Agreement by Vendor.
- Any act or omission by Vendor, Vendor’s staff, or agents.
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- Safety and Compliance
Vendor agrees to comply with all safety regulations and instructions provided by the Event Organizer and Haverford College. Vendor shall ensure that all materials, displays, and products are safely arranged and do not pose a hazard to attendees, other vendors, or event staff.
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- Termination
The Event Organizer reserves the right to terminate this Agreement and Vendor’s participation in the event at any time for non-compliance with the terms of this Agreement. Upon termination, Vendor agrees to vacate the premises immediately and remove all equipment and materials without delay.
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- Media Release
Vendor grants Stunt Showdown the right to use Vendor’s name, business name, logo, and any photographs, videos, or images of the Vendor’s booth, products, or staff taken during the event in any promotional, marketing, or advertising materials, including but not limited to social media posts, websites, and printed materials, without further compensation or approval.
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- Force Majeure
The Event Organizer shall not be liable for any failure or delay in performing its obligations under this Agreement due to circumstances beyond its reasonable control, including but not limited to acts of nature, war, government regulations, labor strikes, and other unforeseeable circumstances that make it impossible or impractical for the event to occur.
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- Governing Law
This Agreement and all rights and obligations hereunder shall be governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania. Any disputes arising out of or relating to this Agreement shall be resolved in a court of competent jurisdiction located in Pennsylvania.
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Acceptance of Terms & Liability Waiver
By checking the box below and submitting this form, you acknowledge that you have read and agree to the terms and conditions of this Vendor Agreement, including the waiver of liability. You agree to be legally bound by this Agreement and understand that your participation in the Stunt Showdown event is contingent upon acceptance of these terms.
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